Activity	With Whom?	Why?	Duration	Resources
DAY ONE (08:30am – 12:30pm = 4 Hrs)
Meeting with the Principal	IED CPs with Principal	For introduction, exchange ideas about the purpose, time negotiation and team orientation.	08:30am – 09:15am (45 minutes)	Readiness Checklist. Supporting/Hindering Factors list. Who, when & why formats.
Round of the school	Anybody.	To learn the existing structure, methods and procedures being used.	09:15am – 10:00am (45 minutes)	Check list + Field notes Current Resources Format.
Introductions to teachers System of administration	Depending on discussion with Principal	To learn the existing structure, methods and procedures being used.	10:00am – 10:30am (30 minutes)	Field notes.
Team formation	Principal + Vice Principal	To identify stakeholders to include Principal, VP, Finance, coordinator, BOG representative, Two teachers (Senior, Junior), student, and parent (if available).	10:03am – 11:00am (30 minutes)	Format designed.
Awareness Workshop/talk with Team	All the team members.	To inform all the team members about the purpose.	11:00am – 12:30am (90 minutes)	Time Machine. Scenario Planning (basic idea) Sharing ideas. Charts and Markers etc.
DAY TWO (08:30am – 12:30pm= 4 Hrs)
Need analysis & Vision building	All the team members.	To identify the school vision, and to involve every individual in shared vision process	08:30am – 09:30am (60 minutes)	SDP Manual format and our own tool developed in class. (Charts and Markers)
Internal/external analysis	All the team members.	For the screening of internal/external situation of school	09:30am – 10:30am (60 minutes)	SWOC Analysis Format.
Decision on the duration of time	All the Team members.	To formulate a long term plan.	10:30am – 11:00am (30 minutes)
Setting Targets/ goals	Team divided into areas.		11:00am – 12:30pm (90 minutes)	SDP Manual
DAY THREE (08:30am – 12:15pm = 3:45 Hrs)
Designing the plan	Activities identification and to be prepared in groups (four groups accompanying one CP in every group)	To prepare a plan in light of identified targets and goals.	08:30am – 10:00am (90 minutes)	SDP Manual Charts and Markers.
Monitoring plan	Whole team		10:00am – 10:45am (45 minutes)	SDP Manual
Sharing with entire staff and Exit	Whole team + all the staff members.	To present the plan so that, every member could feel its ownership.	10:45am – 12:15pm (90 minutes)	Staff Meetings/discussion

School visit

(Some text about the initial phase of school visit – school’ readiness, and team building process)

School Readiness Checklist

S#	Statement	Yes/No	remarks
1	Does the school have a long-term vision
2	Is there any existing school plan
3	The stakeholders’ input will be available
4	the school data will be ready to be used in decision making process
5	the school is knowledgeable about what other schools are doing to achieve change
6	The school leadership is knowledgeable about current trends in educational reform
7	the school leadership is effectively managing human and fiscal resources
8	The school is not passing through some critical period
9	The permission and commitment from system authority is available

DSP Team Building

Managing Director
Principal
Vice Principal
Accounts Officer
An Experienced Teacher
A Novice Teacher
Montessori Teacher
Female Student
A male student
Four CPs from IED.

VISIONING EXERCISE

(The process of vision building using different tools and specifically mentioning the tools we used and created by ourselves).

School Vision

We, at the London[1] Grammar School, believe in the creativity of the learner. We aim to develop responsible and confident students who are capable of facing the challenges of society.

Our teachers and management strive to be role models who are professionals in approach and devoted to their work through continuous learning. We cherish parents as well informed participants in the learning of the children.

School Motto

Light The Lamp Of Learning

SITUATIONAL ANALYSIS

(Some more text about the process of Situational analysis is required)

PESTE Analysis

(text)

SWOC Analysis

(Text)

Main Points

(Some text then bellow table)

Strength (internal)	Weakness (internal)
Students are motivated Autonomy in decision making Existing computers Two vacant rooms Students of grade 1 are active. Cooperation among teachers Management is systematic Good metric result Prevailing spoken English	v Congested building v Untrained teachers v Computers are very old v Low motivation of teachers v Teachers’ turn over v Lack of exposure to student v No supports and physical activities v No lesson plans v Limited finance v No library v No activity based teaching
Opportunities (external)	Challenges (external)
Computer centers Computers in 80% students’ homes Functions in other schools Park outside of the school Area Nazim is cooperative AKU-EB.	v No parents involvement v No coordination with other schools v Competing fee structure in neighbor Schools v Govt. policies frequently change v Affiliated with Sind Board

Strength (internal)

Students are motivated
Autonomy in decision making
Existing computers
Two vacant rooms
Cooperation among teachers
Management is systematic
Good metric result
Prevailing spoken English

Weakness (internal)

v Congested building

v Untrained teachers

v Computers are very old

v Teachers’ turn over

v Lack of exposure to student

v No support and physical activities

v No lesson plans

v Limited finance

v No library

v No activity based teaching

Opportunities (external)

Computers in 80% students’ homes
Functions in other schools
Park outside of the school
Area Nazim is cooperative
AKU-EB.

Challenges (external)

v No parents involvement

v No coordination with other schools

v Competing fee structure in neighbor schools

v Govt. policies frequently change

v Affiliated with Sind Board

GOALS AND OBJECTIVES

(Text)

A wish List

(Text)

A WISH LIST

Teachers’ Professional Development.

1. In-school workshops – monthly

2. Short courses out of the school – one teacher in the first year and two or three teachers in the next four years.

3. Introduce Reflections or reflective journals –

4. Peer Coaching

5. Mentoring

6. Lesson Planning

Management.

1. Section in-charges

2. Introduction of a Policy document.

3. Assign an additional responsibility to every teacher.

4. Installation of soft boards in all corridors to display students’ work.

5. Increase the number of computers and networking.

6. Library/recreational hall

Students:

1. Divide students in 3 houses along with teachers.

2. Clubs in class 9^th (Identified as a model class) – Drama & Art Club, Literary Club & Science Club. One day Kingdom – Outgoing 10^th class.

3. Displays (Resources day)

4. Research based homework.

5. Group work in classes.

Community.

1. Enhance collaboration with other organizations – visit to other schools

2. Fathers’/Mothers’ Day and sibling days.

3. Section-wise picnics.

4. Staff picnic.

5. Invitation to parents for functions & gatherings.

6. Sports week. (In a part of stadium)

7. Celebrating success and recognition with Parents.

GOALS (A wish list)

(Text)

Develop creativity and confidence in students through various activities.
Improve teaching learning practices.
Proper utilization of available resources and space to provide sports and creativity, library etc.
Develop formal school policy and prospectus.
Developing relationships/links with other schools.
Increase parental involvement.
Improve computers and networking.
Distributed leadership development.
Strengthen professional development of teachers.
Enhance creativity, confidence and provide greater opportunity to students to express their creativity.
Improve management effectiveness.
Professional Development of al least 70% teachers in the next 5 years.
Introduce 5 new co-curricular activities to build creativity and confidence among students.
Formalize management structure and policies.
Increase involvement with community.

Priorities Goals and Objectives

A: Teaching Learning

B: Professional Development of Teachers.

C: Management and Infrastructure

D: Community Involvement

Goals and Objectives for Five years

GOALS	OBJECTIVES
*Goal 1:* *Improve teaching practices in school for improved learning*	1. Begin creative, formal lesson planning in all subjects next year. 2. Students to be engaged in giving presentations in class VI-X by 2010 3. Introduce Activity based and hands on activities for conceptual understanding by 2012.
*Goal 2:* *Nurture creativity and confidence in students through co-curricular activities.*	1. Develop leadership skills in class X students by forming Science, Literary and Drama Clubs next year on wards to plan activities for school. 2. Provide opportunity to all students within school to display talent and develop confidence through participation in various activities.
Goal 1: *Professional development of teachers*		1. Develop all teachers through quarterly in-house workshops in 2008-2009. 2. Initiate peer observations and mentoring in 2010. 3. Identify training opportunities and send at least 1 teacher x 4 subjects to attend workshops every year outside school from 2010 – 2013. 4. Develop 1 PDT for the school by sending for professional qualification.
Goal 1: *Increase management effectiveness*		1. Delegate leadership responsibilities to 3 teachers on a rotational basis every year. 2. Prepare formal policy document for the school by August 2008 3. Identify courses and send Principal/Vice Principal for training in 2009 and 2010.
Goal 1: *Build links with other school to learn better practices.*		1. To expose selected senior students and club in-charge teachers/section heads to other practices through visits to other educational institutions/schools in the city from the year 2009-2010
Goal 2: *Build links with the neighboring community through various activities.*		1. Identify the opportunities in neighborhood and rent-out school premises and facilities for use in the evening or summer holidays. 2. Increase interaction of students and teachers with the neighborhood community through melas and awareness campaigns from 2011 on wards.

ACTION PLAN

Goals	Objectives		2009	2010	2011	2012	2013
Enhance teachers professional development			Initiate reflection writing among all teachers	Workshop on reflective practices – improve on current reflective practice
		Develop teachers professional / pedagogical skills through workshops and trainings	· Utilize in-house capacity to share professional practices through quarterly in house workshops · Section heads to identify training opportunities outside school	Invite experts to deliver workshops. Send at least 2 teachers to attend work shops outside school and share learning with peers	Invest in at least 1 teacher to take up professional qualification course to develop a PDT for the school
Improve teaching practices		To begin formal creative lesson planning	· Introduce regular lesson planning for each subject · Encourage innovative teaching strategies · Develop a resource room for teachers activity based learning/ group work	Improve collaboration among peers through peer coaching class observation and feedback		Develop a resource room for teachers
Provide opportunities to students to demonstrate their skills and talents			Give leadership roles to senior students(X grade) and involve all students in activities to demonstrate their talents through club formation and other activities Begin taekwondo classes for students from classes 1 to 6 Have an annual sports week	Display students work in corridors and school offices Participate in interschool competitions Display students work through exhibitions
Increase management effectiveness			Prepare a formal policy document for the school. Delegation of leadership roles to 3 teachers as section heads and 3 teachers as club incharges with 3 students. Identify training programs for professional development of members in the management team.	Management team to identify feasibility of letting out building premises/ sports room to generate additional funds. Principal and vice principal to attend atleast 2 workshops related to management, in a year
Increase parental involvement			Parents to be regularly informed on school activities through circulars Parents to be invited to all programs of the school.		Initiate parental participation in school activities Give recognition and appreciation to parents through celebration of Parents’ day or Parents’ evening		Plan workshops for parents Form a PTA
Opportunities for exposure to other institutions				Principal to contact and arrange 3 visits in a year, of students and teachers to programs in other schools 1 Teacher from each grade level to incorporate at least 1 field trip in a year in their lesson plan.	Interacting with the neighborhood through 1 activity in a year (mela or educational awareness campaigns)
Improve existing facilities in the school			Establish a library a room for indoor games add two new computers to the computer lab by August	Upgrade th e computer lab further

Goal 1: Improve teaching practices in the school for improved learning.

Objective	Action		Who will Do It?	By When	Resource	Estimated Cost
*To begin formal lesson planning and introduce innovative teaching strategies*.		* Introduce and follow-up regular lesson planning for each subject * Monitor the lesson plans and give feedback.	Initial stage: Vice Principal KG – V Principal, VI – X Next Stage: Respective Section In-charges	1 meeting period every week in each subject. 1 week prior planning submitted every Friday.	20 Files + 150 format (Lesson plan tool) Make modification in timetable. Time – Time for reviewing lesson plan and giving feedback	Files: Rs: 300 Formats: Rs: 300 1 Period for meeting. 2 hrs.
		Incorporate one activity for students’ critical thinking or inquiry in each lesson plan.	Each teacher.	Throughout the year.	Stationery, (Charts, Markers, worksheets etc.)	Charts: Rs: 1000 (for entire year) Markers: Rs: 500 (all activities) Others: Rs: 300
		One research based homework in one subject every month.	Subject teacher at every grade level.	English – Aug, Jan Math – Sep, Feb Science/S. Studies – Oct, Mar Urdu/Islamiyat – Nov	Human resource, computer facility at home/other sources (newspaper, books, magazines etc.)	Teachers’ own resources and time.
		Classroom observations with feedback.	Principal, vice Principal, Section In-charges	4 observations in a year Phase I: Aug. Sep. Phase II: Oct. – Nov. Phase III: Jan. – Feb. Phase IV: Mar.– Apr.	Observation Schedule & time. 100 Observation Tool copies.	20 minutes in each class. Photocopies of observation tool. Rs: 200

Goal 2: Nurture creativity and confidence in students

Objective		Action		Who will Do It?	By When	Resource	Estimated Cost
*Provide opportunity to students through out the year to display their creativity by participating in co-curricular activities planned with the help of club in-charges, and sports in-charge.*	* Form; Drama Club Literary Club Science Club in class X * Assign one student and one teacher In-charge.		1 class Teacher + Er, Ra R. Ra. K. Principal		August 2008	Human Resource, 1 period allocation,		4 teachers. 1 period.
	Drama Club Activity		Club + In-charges		September 2008	Mic system, seating & stage arrangement, 1 period allocation		Rs: 1000 1 period
	Science Club Activity		Club + In-charges		January, 2009	Stationery, Other resources depending on activity, teachers’/students’ time.		Rs: 1000 3-4 periods
	Literary Club Activity		Club + In-charges		April 2009	Mic System, seating & stage arrangement, 1 period allocation		Rs: 1000 2 periods
	One day kingdom.		Ms. Se, Hi.		One day before winter vacation	Human Resources, Planning and ask allocation schedule, 1 day allocation		25 students of class X 2 Teachers 1 school day
	Sports Week		All Teachers + Sports Committee		February 2009	Stadium, Sports equipment, transportation (outsourced).		Out sourced through sports teacher (No monetary cost to school)
	* Hire a Tae-Kwando teacher * Tae-Kwando classes for I – V (girls + Boys) VI – X (boys only)		Principal Instructor		August 2008 Once every week	Salary Space (Public Park, 1 Period allocation)		Rs: 10,000 No cost to school

Goal 3: Enhance Professional development of teachers

Objective		Action	Who will Do It?	By When	Resource	Estimated Cost
*To expose teachers to new teaching methodology and reflective practice in next academic year*	Quarterly in-school workshops for all teachers on 1^st Saturday: *(topics identified)* * Lesson Planning		Ms. Gha.	1^st week of Aug. 2008	Classroom/school, charts/markers, refreshment.	Stationery (purchased) Refreshment: Rs: 500
	* Activity based teaching.		Ms. She.	1^st week of Nov. 2008	Classroom/school, charts/markers, refreshment.	Stationery (purchased) Refreshment: Rs: 500
	* Teachers Motivation		Madam Ati	1^st Week of Feb. 2009	Classroom/school, charts/markers, refreshment.	Stationery (purchased) Refreshment: Rs: 500
	* Reflective Practices.		Ext. Facilitator	1^st Week of April/May 2008	Classroom/school, charts/markers, refreshment, pay to external expert.	Stationery (purchased) Refreshment: Rs: 500 External Expert: Rs: 2000
	Writing reflective memos in their diaries and submit for feedback to Principal Give feedback on these memos.		All teachers. Principal	Every Friday Monday	25 diaries/Ex-books	Diaries: Rs: 1000

Goal 4: Increase management effectiveness

Objective		Action	Who will Do It?	By When		Resource	Estimated Cost
*Delegate leadership responsibilities among 3 teachers on yearly rotational basis from August 2008 to July 2009*	* 3 teachers assigned as section heads for: Pre-Primary Primary. Secondary. * Appoint a new teacher.		Principal & Vice Principal		August 2008	Time Resources – Decrease work load (1 period each week) of section heads.	1 period each week. Salary: Rs: 3000
*Prepare a formal policy document for the school August 2008.*	2 meetings of management and teachers to identify and formulate clear rules and regulations for school. (Policy guide lines for students and staff).		Management, Principal, Vice Principal and Teacher representative		July - August 2008	Samples/Specimens, Human Resource, stationery for documentation, Refreshment.	Stationery & Refreshment: Rs: 500
	Print a formal document for reference.		Management, Principal		September 2008	Printing Cost.	Printing (5 copies): Rs: 500

Goal 5: Improve existing facilities in the school

Objective	Action		Who will Do It?	By When	Resource	Estimated Cost
*Establish library for students to provide reading facilities by September 2008.*		Purchase furniture * One table * 6-8 chairs * Three wall shelves. * Floor seating: Carpet (10’x 12’) Cushions (8 – 10)	Management, Principal, Accountant	July, 2008	Finance, Transportation outsource, Labor Charges (Carpenter) and staff support Wood, Cushions, Carpet.,	Table: Rs: 500 Chairs: Rs: 2000 Wood: Rs: 3000 Carpenter: Rs: 1000 Transportation: Rs: 300 Carpet: Rs: 5000 Cushions: Rs: 1000 Support Staff time:
		Prepare a list of existing books in the school.	Ms. Amb	August, 2008	Time, 1 Staff member.	2 Hrs.
		Assign 2 teachers for cataloging and setting up.	2 teachers.	August, 2008	2 teachers + 1 support staff, Time	4 Hrs (one school day) 2 Staff members.
		Assign library periods in the class timetable of students from KG – X.	Vice Principal	September 2008	1 period per week, one teacher to be assigned	All class teachers – 1 period each.
*Provide a room for indoor games to compensate for outdoor physical education activities by August 2008.*		Make a partition in Library room.	Principal (Out sourcing carpenter)	August – September 2008	Labor Charges, Time	Ply boards: Rs: 1000 Laboring: Rs: 300 Support Staff.
		Purchase: Table Tennis (01) Carom Board (02) Ludo + Chess games (04)	Management, Principal, Vice Principal, Accountant	September – October 2008	Finance, time, Labor, out-sourced transport, support staff.	Table: Rs: 6000 - 8000 Rackets & Balls. Rs: 350 Carom Board: Rs: 500 Ludo & Chess: Rs: 300
*Up grade computer lab by adding two new computers and repairing existing ones by August 2008.*		Acquire quotations for PIV computers and purchase 2 computers.	Management Principal + Computer Instructor	July, 2008	Telephone calls, letters, finance	Telephone, Letters: 100 Computers: Rs: 30000 Transportation: 300
		Discard/Repair out-of-order computers.	Vice Principal, Computer Instructor	July, 2008	computer expert (out sourced), service charges	Maintenance: Rs: 1000
		Purchase posters related to Computers.	Computer Instructor	August, 2008	Finance.	Posters: Rs: 200

MONTH-WISE ACTIVITY PLAN FOR THE ACADEMIC YEAR 2008 – 2009

ACTIVITIES

JUL 08

AUG

SEP.

OCT

NOV

DEC

JAN

FEB

MAR

APR

MAY

JUN

Workshops.

√

Incorporate one activity for students’ critical thinking or inquiry in each lesson plan.

√

One research based home work in one subject in every month.

√

ENG

√

MATH

√

SCI, S.ST

√

URD,ISL

√

ENG

√

MATH

√

SCI, S.ST

Classroom observations with feedback

√

P-1

√

P-1

√

P-2

√

P-2

√

P-3

√

P-3

√

P-4

√

P-4

Form drama club, literary club, science club.

Assign one student and one teacher in-charge.

√

Drama club activity

√

Science club activity

√

Literary club activity

√

One day kingdom

√

Sports week

√

Hire a tae-Kwando teacher

√

Tae-Kwando classes for 1-5(girls and boys),

vi-x (boys only)

√

Quarterly in-school workshops for all teachers on1st Saturday:

*Lesson planning

√

(1^st week)

√

(1^st week

Activity based teaching

√

(1^st week)

Teacher motivation

√

(1^st week

Reflective practice

√

(1^st week

Writing reflective memos in their diaries and submit for feedback to principal

Give feedback on these memos

√

Every Friday

√ Every Friday

√

Every Friday

√ Every Friday

*3 teachers assigned as section heads for:

Pre-primary

Primary, secondary

*appoint a new teacher.

√

Management and teachers to identify and formulate clear rules and regulations for

school(policy guide-lines for students and staff)

√

Print a formal document for reference

√

Prepared a list of all available books

√

Assign a teacher for cataloging.

√

Purchasing furniture

*one table

*6 to 8 chairs

*three wall shelves

*Floor seating

Carpet

Cushions

√

Assign library periods in the class time table of students from KG-X

√

Make a partition in library room

√

Arrange :

Table tennis(1)

Carom board(2)

Laddo games (4)

Floor seating for laddo games.

√

Acquire quotations for PIV computers

√

Discard/repair out of order computers

√

Purchase posters related to computers

√

MONITORING PLAN

MONITORING PLAN OF ACTION PLAN FOR THE ACADEMIC YEAR 2008-2009

ACTIVITIES	WHAT TO MONITOR	HOW TO MONITOR	WHO WILL MONITOR
Teachers’ Professional Development
In School workshops	Plans (share) - Inform the concern persons and check resources	Verbal communication / meetings	Principal/ V.principal
Reflections/Ref. Journals	Regular submission of diaries	Checking and feed back	Principal
Lesson Planning	Lesson planning files	Checking and feedback	Vice principal/section heads
Students:
Taekwondo Classes	Regularity of classes	Physical checking	Principal/Vice Principal Male staff
Sports Week.	Planning of events Equipment	Written plans	Sports instructor Sports committee
Clubs in class 9^th	Allocation of periods & classes	Verbal communication /meetings	Principal, Vice Principal, Ms. Shehnaz, Club Heads
One day kingdom	Plans and its implementation allocated duties and resources	Review all policies	Principal & Vice Principal
Competitions + Activities.		Purchasing system	Ambereen/ sir Ubaid Sir kamal Principal/v.principal
Research Based Homework		Appointing a librarian	Principal, Madam Atia Sir kamal
Language Development.
Management/Infrastructure
Policy Document	Reviewing market prices and models	Planning activities	Principal, Madam Atia, Mr. Kamal.
Computers and Networking.	Existing books - list of new books to purchase
Library/recreational hall.
COMMUNITY
Collaboration with other institutions

AUDIT QUALITY

	Yes /No
Are objectives/actions aligned with the vision/values of the school?	YES
Will completing the actions produce the intended outcome?	YES
Does implementation of the plan require any change in the management structure?	YES
Are the resources required for actions in place?	YES
Can progress be measured?	YES
Is the action plan likely to improve students’ learning?	YES
Will this plan be shared with all stakeholders?	YES

Individual reflections

[1] Pseudonyms have been used.

A Journey into Creative Writing

Wednesday, June 1, 2011

Strategic Plan for School Development

PRE-SCHOOL VISIT PLANNING

School visit

School Readiness Checklist

DSP Team Building

VISIONING EXERCISE

School Vision

School Motto

SITUATIONAL ANALYSIS

PESTE Analysis

SWOC Analysis

Main Points

GOALS AND OBJECTIVES

A wish List

GOALS (A wish list)

Priorities Goals and Objectives

Goals and Objectives for Five years

ACTION PLAN

MONITORING PLAN

AUDIT QUALITY

Individual reflections

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THE KNEE JOINT PAIN IN GILGIT-BALTISTAN - AN URGENT CALL TO ACTION

Darvesh Karim, Faculty Member, AKU-IED-PDCN Gilgit

I recommend my fellow to VISIT